We are seeking to recruit a pleasant self-driven Tender Administrator.
Main Duties & Responsibilities
- Assist with the production of final bid documents and arrangements to supply these documents to the customer within defined tender deadlines.
- Ensure bid and proposal word documentation is formatted, collated, and presented in a professional manner.
- Organize Bid Team Reviews and Bid Submissions.
- Reviews ensuring that respective agendas, attendance lists, and action trackers are up to date.
- Maintain the status of generic proposals and work with Bid Manager to ensure they are reviewed, revised, and reapproved as necessary.
- Maintenance and reporting of Quotation Module data.
- Liaise with the company’s Security Controller to ensure the safe keeping of classified documents, adhering to procedures and regulations.
- Monitor bid/quotation throughout the process, providing weekly status/exception reports as required.
- Undertake other administrative tasks as required.
- Provide cover for Sales coordination duties as required.
- Opportunity searching & project tracking including market and project-related intelligence.
- Managing the data for which they are responsible to ensure the availability, integrity, confidentiality, and security of the data.
Qualifications, Skills & Experience
- Degree or Diploma in Business Administration, Sales, and Marketing, or related fields.
- 3 years minimum experience in business development.
- Computer literate and proficient in the use of MS software particularly Word, Excel, and PowerPoint.
- Previous experience in providing tender and bids administrative support, ideally in a sales and marketing or commercial environment.
- Adaptable and flexible.
- Editing and proofreading skills & high level of accuracy.
- Excellent organization & administrative skills with strong attention to detail, strong time management/prioritization skills & evidence of previous experience.
- Flexibility to cope with several jobs simultaneously to agreed deadlines.
- Numerical confidence, with the ability to analyze budgets, and excellent financial and commercial acumen.
- Strong communication skills both written and oral.
